By default, the group gets the game of the plan. It might make sense to create the group first, if only to get a sensible name. Note also that you can use an existing Office 365 group. Within a plan though, you can have multiple buckets, and each bucket can contain multiple tasks. This could easily become a maintenance nightmare. Each plan by default creates an Office 365 group and an Office 365 Sharepoint site. The reason is that plans have a relatively high overhead.
If you have multiple small projects though, it would be better to have a single plan to contain multiple projects. If you have one big project, such as perhaps a new product you are developing, a plan dedicated to that project makes sense. I advise a careful look at this dialog before clicking Create plan. Once Planner opens you can create a plan. You can find Planner by logging into Office 365 and choosing Planner from the All Apps view. It gives you basic project management, with the ability to assign tasks to team members.
On task planner for free#
This is one of those Office 365 apps that is not all that well known, and it comes for free with most Office 365 plans. There is an alternative, which is Microsoft Planner. It seems a big leap in cost, and is more than many businesses need in terms of features. Even a team member license (Project Online Essentials) is £5.30. A user license for Project Online Professional is currently £22.60 per month, though, more than double the cost of an Office 365 Business Premium account (£9.40). On Microsoft’s platform (which is the subject of this post) you could use Microsoft Project.
On task planner software#
Of course there are software solutions as well. A calendar entry with a reminder, perhaps, or a task entry with a reminder, if you use Outlook and Exchange or Office 365.īut what if you want a project-level view of how the tasks are going? Again there are low-tech solutions like Excel spreadsheets or even a whiteboard on the wall. The low-tech solution is that you have a meeting, you assign the tasks, and each person organises their time in whatever way works for them. It is a common scenario for any team: you have projects which break down into various tasks, and you need to assign tasks to team members with deadlines.
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